CURRENT POSTINGS
Posted July 22, 2025
Marketing and Operations Coordinator
Chamber Music Tulsa
Chamber Music Tulsa (CMT) is a premiere presenter of chamber music in the United States, producing six concert weekends each year featuring outstanding chamber music ensembles from North America and Europe. We seek a detailed-oriented person to handle day-to-day operations in three key areas: Marketing, Concert Production, and Data Management. The ideal candidate will also enjoy interacting with people: artists, donors, ticket buyers, vendors, and committee members.
Job Title: Marketing and Operations Coordinator
Reports to: Executive Director
Hours: Full-time (40 hours a week)
Pay and benefits: Salaried, Exempt; Range: $45,000 to $50,000
Benefits include:
- Health Insurance
- SIMPLE IRA contribution (dollar for dollar match up to 3%)
- Paid Company Holidays
- Company-paid Paid Time Off (PTO) for illness, vacation, holidays, or personal business.
To apply: Please send cover letter and resume to executivedirector@chambermusictulsa.org
(Application review will begin as early as July 29)
Requirements:
• At least 3 years of experience in arts management, event planning, or marketing.
• Strong ability with office software such as Outlook, Word, Excel, Stripe, Square, QuickBooks Online, WordPress, and DonorView.
• A keen eye for and ability to streamline processes and how data is stored.
• Knowledge of/or appreciation for classical/chamber music is a plus.
Miscellaneous:
• Evening and weekend hours will be required related to committee meetings and concert weekends and will be planned well in advance. Concert dates for the 2025-2026 season are September 27-28, 2025; October 24-26, 2025; November 21-23, 2025; January 30-February 1, 2026; March 6-8, 2026; April 17-18, 2026
• CMT leases a secured office space near downtown. Schedule can be flexible and some work from home may be possible.
• Candidate must be able to do light lifting (up to 20 lbs.) as needed
• In our operations, Chamber Music Tulsa aspires to the same excellence that is presented by the ensembles and music in our series. We expect staff to reflect that excellence and our organizational values as part of our overall “brand”.
KEY RESPONSIBILITIES
Marketing - Candidate will work with Executive Director and Marketing committee, and will be expected to:
• Attend monthly Marketing committee meetings
• Develop and execute Chamber Music Tulsa’s annual marketing plan, including
budgeting, social media, and traditional and digital campaigns.
• Evaluate and optimize effectiveness of marketing campaigns by tracking and analyzing data from email and social media campaigns, as well as ticket sales
• Create reports for staff, committees, and Board
• Maintain and improve the website
Concert Production - Candidate will work with Executive Director and Hospitality committee, and will be expected to:
• Attend monthly Hospitality committee meetings
• Manage all aspects of concert and rehearsal logistics by doing the following:
• Assist with venue set-up, tear-down, and transportation of needed items from storage
• Welcome artists at the venue for rehearsals and concerts, including stocking and maintaining the green room
• Manage the lobby spaces on behalf of CMT, working with the house management at the venues
• Sell concert tickets, artists’ merchandise, and manage cash box
• Greet concert attendees
• Additional tasks as assigned
Data management - Maintain accurate records regarding donors and ticket buyers by doing the following:
• Process series and single ticket orders that come through the CMT office or website
• Acknowledge all donations promptly
• Assist the Executive Director with donor relations
• Assist with gathering data and information for grant applications and follow-up reports, and reviewing grant narratives for applications and reports
• Work with Tulsa Performing Arts Center Box Office regarding ticketing and data for sales through their Box Office
• Maintain records in CRM, including email list, donor list, season subscribers, and single ticket buyers
• Pay bills approved by Executive Director, make deposits, and make corresponding entries in QuickBooks
Chamber Music Tulsa is an Equal Opportunity Employer